This role involves but is not limited to: 

• Coordinating Legal aid costing.
• Costing and submission of Legal Helps.
• Submit outcomes on CCMS for discharging certificate.
• Upload final order to complete discharge of public funding certificate.
• Allocate costs for counsel on CCMS so counsel can submit their bill.
• Address general notifications and actions on CCMS
• Request orders from the courts or other parties in involved.
• Search Mattersphere for Court Orders, Attendance Notes, Certificates or any other documentation required by the external costs for drafting bills.
• Liaise with Chambers, Experts, other Professionals for update on matters or the request for amended fee notes/invoices.
• Chase Fee Earners for their approval on matters in the billing process to progress matters and get the final bills paid.
• Download BACS statements to calculate BACS total and workout the Analysis.
• Send BACS Statements to all offices and others.
• Separate the POA report into individual Fee Earner Reports to send.
• Identifying files that are within the time period for claiming a payment on account. Then Submit POA’s on CCMS and old style certificates.
• Request Recoupments on CCMS and the LAA for old style certificates.
• Request reinstating certificates for matters that need additional work i.e. counsel was not paid but matter was finalised.
• Go through the trackers and identify matters that are stuck in the billing process and find a solution.
• General Ad Hoc for FE and External Costs – intervene and assist if required.
• Upload documents and assessed letters onto the portal if this has not been done.
• Check accounts and ledgers for evidence of payments for the bills and send the externals where appropriate.
• General administration of documents – filing, scanning and archiving.
• Urge ALL to use the portal when communicating with FE and External Costs to ensure the fluidity and efficiency of the portal (we are all then updated in real time).
• Change the status on the matters in the portal to reflect the stage when it is out of sync. 
• Send files for costing on behalf of fee earners if they are inundated with caseload.
• Send signed documents/other documentation from the FE to the external costs
• Locate and send files out for costing through the portal, ensuring all relevant costing documents are available so the externals can cost the matters.

Requirements:

·         Experience of CCMS and CMRF.

·         Have a good understanding of the accounting system, the banking system and case management systems.

·         Full knowledge, experience and understanding of the Solicitors Accounts Rules is required.

·         Ability to communicate at all levels and across all departments.

·         Ability to prioritise and meet deadlines. 

·         Ability to work well independently and as part of a team. 

·         High levels of attention to detail. 

·         Professional approach. 

·         Strong verbal and written communication skills. 

·         Travel to other offices.

Company Core Values:

·         Aspire: To challenge convention, an entrepreneur with energy for change. To be the best we can be.

·         Innovate: To creatively evolve our working practices, use our revenue and resources in a virtuous cycle of improving our people, systems and growth.

·         Integrate: Bring together people and systems into a cohesive force.

·         Commit: To work with integrity and invest in long term relationships, creating a strong market position and delivering sustained commercial advantage.